Business address: Atlanta Metropolitan Area
About the Client
An AI Strategist and Fractional Chief AI Officer who helps SaaS companies, software firms, accounting firms, wealth management firms, and regulated businesses operationalize AI through governance, strategy, and execution.
As a growing solopreneur, Kristen is expanding her thought leadership through podcasts, newsletters, social media, speaking engagements, and online education. She is looking for a highly organized Virtual Assistant who can execute operational and marketing tasks, allowing her to focus on strategy, consulting, and business growth.
Position Summary
We are looking for a proactive, detail-oriented Virtual Assistant who thrives on execution. The ideal candidate enjoys turning completed content into published, scheduled, and organized assets across multiple platforms.
Kristen already creates most of the content herself (or works with podcast production partners). The VA’s primary responsibility is ensuring nothing falls through the cracks and that every piece of content reaches its intended destination.
This is not primarily a content creation role—it’s an execution, coordination, organization, and publishing role with opportunities to grow into content creation over time.
Working Hours
Part-Time
Expected Hours: 10–15 hours/week
Maximum: 15 hours/week
Any work exceeding 15 hours requires prior approval.
Flexible schedule is acceptable.
Must have some overlapping working hours with the client’s U.S. schedule for communication and meetings.
Primary Responsibilities
Social Media Management (Highest Priority)
Manage and execute content publishing across:
LinkedIn (highest priority)
Facebook
Instagram
Responsibilities include:
Schedule and publish content
Upload images provided by the client
Publish AI-generated graphics when applicable
Schedule podcast promotional posts
Publish short-form video clips
Repurpose podcast content into multiple social posts
Ensure content follows the client’s publishing calendar
Recommend posting frequency and platform best practices
Monitor scheduled posts to ensure successful publishing
Podcast Support
Coordinate podcast-related administrative tasks including:
Preparing guest communication
Sending podcast interview questions
Ensuring guests receive required materials
Tracking recording schedules
Managing podcast publishing checklist
Coordinating with external podcast production partners
Ensuring promotional assets are published after each episode release
Note:
The VA is NOT responsible for:
Video editing
Podcast production
Uploading podcast episodes to Spotify, Apple Podcasts, or YouTube (handled by production team)
Content Distribution
Ensure all completed content is fully utilized.
Examples include:
Publishing blog articles to website (future)
Sharing blog content on social media
Publishing newsletters
Repurposing podcast content
Cross-posting content
Organizing content assets
The client already has valuable content being created but lacks time to distribute it consistently.
Newsletter Management
Assist with:
Building newsletters inside GoHighLevel
Formatting newsletters
Publishing newsletters
Duplicating newsletter content for LinkedIn
Scheduling newsletter campaigns
GoHighLevel (GHL)
The VA should be comfortable navigating GoHighLevel for marketing execution tasks such as:
Scheduling social media posts
Building newsletters
Updating content
Basic website edits (future)
Managing client assets
Future responsibilities may include:
Website updates
Landing page edits
Basic funnel maintenance
Advanced GoHighLevel development/building is not required initially and may eventually become a separate role.
Administrative Support
Assist with recurring business operations including:
Managing recurring workflows
Organizing content
Following documented processes
Keeping projects moving
Ensuring deadlines are met
Preventing tasks from slipping through the cracks
Providing regular progress updates
AI-Assisted Workflows
The client is an AI Strategist and expects the VA to embrace AI tools.
Responsibilities include:
Using ChatGPT efficiently
Following the client’s AI prompts and documentation
Maintaining the client’s writing style and tone
Learning the client’s AI workflow
Eventually helping draft content using the client’s AI doctrine
Future Growth Opportunities
As trust develops, responsibilities may expand into:
Website content updates
Additional GoHighLevel projects
Content repurposing
AI-assisted writing
Workflow automation
Additional executive assistant responsibilities
Required Skills
Social Media
LinkedIn (strong preference)
Facebook
Instagram
Social scheduling
Content publishing
Content repurposing
Marketing Tools
GoHighLevel
ChatGPT
Basic Canva knowledge (preferred)
Administrative Skills
Excellent organization
Process management
Calendar/task coordination
Detail-oriented
Deadline management
Follow-up skills
Technical Skills
Comfortable learning new software
Able to navigate SaaS platforms
Basic website editing (future)
Preferred Experience
Candidates with experience supporting:
Consultants
Coaches
Thought leaders
Executive brands
Podcast hosts
AI businesses
B2B service companies
will be highly preferred.
Personality & Communication Preferences
Kristen emphasized that communication is her highest priority.
The ideal VA should be:
Excellent English communicator (written and spoken)
Easy to understand during meetings
Proactive
Highly organized
Reliable
Detail-oriented
Comfortable asking questions
Collaborative
Self-starter
Accountable
Honest about progress and blockers
Comfortable making recommendations
She values transparency over perfection and wants regular updates rather than silence when issues arise.
Preferred Tools
GoHighLevel
ChatGPT
LinkedIn
Facebook
Instagram
WhatsApp (primary communication)
Google Workspace (preferred)
Basic Canva (preferred)
Success Metrics
The VA will be considered successful if they consistently:
Publish all scheduled content on time
Keep podcast promotions organized
Ensure newsletters are sent without delays
Maintain consistent LinkedIn activity
Help maximize every content asset created
Reduce the client’s administrative workload
Keep workflows organized and moving
Important Client Notes
Highest Priority
✔ LinkedIn management
Secondary Priorities
Facebook
Instagram
Podcast promotion
Newsletters
GoHighLevel scheduling
Future Work
Website updates
Additional GHL projects
AI-assisted content writing
Not Required
Video editing
Graphic design
Podcast production
