Work Whisper

Senior Marketing Coordinator – GoHighLevel, Social Media & Marketing Operations | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
About the Role
At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support marketing execution, CRM workflows, social media, content coordination, executive operations, and day-to-day business execution.
This is a hands-on, execution-focused role, not a high-level marketing strategy position.
You’ll work directly with leadership and help keep multiple areas of the business running smoothly, including:
GoHighLevel (GHL) workflows and CRM management
Social media content and engagement
Email marketing and follow-ups
Executive and administrative coordination
Content creation and organization
Lead generation and prospect research
Marketing and operational workflows
If you’re highly organized, proactive, comfortable wearing multiple hats, and enjoy making sure nothing falls through the cracks, this role is a strong fit.
What You’ll OwnExecutive & Operational Coordination
Support leadership with day-to-day scheduling and administrative coordination
Manage calendars, communication workflows, and task follow-through
Maintain organized project trackers and operational systems
Keep priorities, deadlines, and action items visible and moving
Identify workflow gaps, bottlenecks, and missed follow-ups before they become problems
Help leadership stay organized and execution-focused
Marketing Execution & Social Media
Create, schedule, and publish content across:
LinkedIn
Facebook
Instagram
Online communities
You’ll also:
Manage comments, DMs, and audience engagement
Maintain consistent brand messaging across channels
Track engagement and update reporting dashboards
Support marketing campaigns, promotions, events, and program launches
Coordinate content calendars and publishing schedules
GoHighLevel CRM & Email Marketing
Build and manage workflows inside GoHighLevel (GHL) or similar CRM platforms
Execute:
Email campaigns
Nurture sequences
Outreach campaigns
Follow-up workflows
Maintain clean and accurate CRM records
Manage pipeline and lead organization
Track participant, prospect, and customer communication
Ensure no lead or follow-up falls through the cracks
Content Creation & Coordination
Create and edit:
Short-form videos
Social media graphics
Marketing assets
Branded content
Work with tools such as:
Canva
CapCut
Veed
OpusClips
Organize and format:
Guides
Scripts
Worksheets
Program materials
Digital resources
Ensure content remains organized, current, accessible, and consistent with brand standards.
Research & Lead Generation
Research Ideal Client Profiles (ICPs)
Build and organize prospect lists
Support outbound lead generation and outreach campaigns
Conduct market and prospect research
Assist with minor website updates, account setup, and digital platform coordination
Compile research and reports for leadership
Communication & Administrative Support
Maintain professional written communication across email, Slack, and other channels
Organize inboxes and prioritize urgent communication
Follow up on outstanding tasks and requests
Keep shared folders, documentation, and digital systems organized
Support smooth communication between leadership, clients, prospects, and other stakeholders
Requirements – Must HaveExperience
Experience in one or more of the following:
Marketing Coordination
Marketing Operations
Executive Assistance
Operations Support
Digital Marketing Support
Experience supporting founders, coaches, consultants, startups, or entrepreneurial businesses is strongly preferred.
GoHighLevel & CRM
Hands-on experience with:
GoHighLevel (GHL) or a similar CRM / marketing automation platform
CRM workflows
Email campaigns
Lead management
Pipeline organization
Marketing automation
Content & Social Media
Experience managing:
LinkedIn
Facebook
Instagram
Proficiency with:
Canva
Veed, CapCut, OpusClips, or similar video-editing tools
Social media publishing and engagement
Operations & Communication
Strong proficiency with Google Workspace:
Google Docs
Google Sheets
Google Drive
Google Calendar
Excellent written English
Strong attention to detail
Excellent organizational and multitasking skills
Strong follow-through and operational discipline
Ability to work independently with minimal supervision
Availability to work U.S. PST business hours
Nice to Have
Lead generation or outbound prospect research experience
Experience with coaching, webinar, membership, or program-based businesses
Experience supporting personal brands or founder-led companies
Familiarity with:
ClickUp
Asana
Trello
Basic understanding of paid advertising
Experience coordinating marketing campaigns or launches
What Makes You a Strong Fit
You:
Are highly organized and naturally proactive
Take ownership instead of waiting for instructions
Enjoy keeping systems, workflows, and communication organized
Can balance marketing, operations, content, and administrative responsibilities
Communicate clearly and professionally
Catch details and follow up consistently
Can manage multiple priorities without losing visibility
Thrive in entrepreneurial environments where priorities can move quickly
Enjoy being the person who keeps execution moving behind the scenes
What a Typical Day Looks Like
You may:
Schedule and publish social media content
Respond to comments, DMs, and community messages
Manage GoHighLevel workflows and email campaigns
Update CRM records and pipelines
Coordinate leadership calendars and priorities
Edit short-form content and marketing assets
Organize program materials and digital files
Research prospects and build lead lists
Support outreach campaigns
Update trackers and reporting dashboards
Follow up on outstanding tasks and communications
In short: you help keep marketing, CRM, content, communication, and day-to-day operations organized and moving forward.
Key Metrics for Success
Consistent and timely content execution
Clean and accurate CRM records
Reliable GoHighLevel workflow management
Zero missed leads or follow-ups
Strong responsiveness across communication channels
Organized content, files, and digital assets
Timely completion of operational priorities
Leadership confidence in execution and reliability
Why This Role Stands Out
Work directly with entrepreneurial leadership
High ownership across marketing and operations
Hands-on experience with GoHighLevel and marketing automation
Exposure to:
CRM management
Social media
Content creation
Lead generation
Executive operations
Fully remote environment
Opportunity to grow into:
Marketing Operations Manager
CRM / Automation Manager
Senior Marketing Operations
Operations Manager
Executive Operations
Interview Process
Initial Screening Call
Marketing & Systems-Focused Interview
Practical Task — Content or Workflow Exercise
Final Interview
Internal Review & Approval
Offer & Onboarding
Apply Now
If you:
Are highly organized and execution-focused
Have experience with GoHighLevel, CRM workflows, and social media
Enjoy balancing marketing and operational responsibilities
Have strong communication and follow-through
Can work consistently during PST business hours
We’d love to hear from you.
Apply today and help keep marketing systems, content, communication, and operational execution running smoothly.
Important: Spark Hire Video Interview
As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.
This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, marketing coordination, social media, CRM workflows, content creation, executive support, and operational execution.
Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.
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