Work Whisper

Senior Marketing Coordinator (GoHighLevel, Social Media & Executive Support) – Remote | PST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-driven Senior Marketing Coordinator to support marketing execution, executive operations, content coordination, CRM management, and program administration.
This is a hands-on, multi-functional role — not a strategic marketing leadership position. You’ll be responsible for making sure content gets published, campaigns and follow-ups are executed, CRM records stay organized, program materials remain current, and day-to-day priorities move forward without things falling through the cracks.
This role is ideal for someone who combines marketing coordination + executive support + strong operational execution and is comfortable working independently in an entrepreneurial environment.
What You’ll OwnMarketing Execution & Social Media Management
Manage day-to-day social media execution across:
LinkedIn
Facebook
Instagram
Online community groups
You’ll:
Create, design, schedule, and publish social content
Write and format captions and posts
Manage comments, DMs, and community interactions
Monitor engagement and audience activity
Maintain organized performance tracking
Support advertising campaigns for programs and events
Ensure content is published consistently and on schedule
Content Creation & Marketing Materials
Create and organize marketing and program assets, including:
Short-form videos
Social graphics
Scripts
Guides
Workbooks
Cheat sheets
Program documents
Use tools such as:
Canva
Veed
OpusClip or similar video editing platforms
Maintain consistent branding, formatting, messaging, and presentation across materials.
GoHighLevel, Email Marketing & CRM
Build and manage marketing workflows using GoHighLevel (GHL).
Responsibilities include:
Email campaign setup
Automated workflows
Prospect outreach
Follow-up sequences
Pipeline updates
Contact management
CRM data maintenance
Keep records accurate and ensure no lead, prospect, or participant follow-up is missed.
Executive & Operational Support
Support leadership with day-to-day coordination, including:
Calendar organization
Scheduling
Inbox management
Communication workflows
Administrative coordination
Task tracking
Follow-ups
Maintain structured project trackers and ensure priorities continue moving forward.
Proactively identify:
Missing follow-ups
Workflow gaps
Delayed tasks
Process inefficiencies
Program & Membership Administration
Support the operational side of digital programs and memberships.
You’ll:
Organize program materials
Maintain and update digital resources
Track participant or member progress
Support participant communication
Coordinate program-related follow-ups
Troubleshoot minor technical issues within online platforms
Ensure resources remain organized and accessible
Research, Lead Generation & Digital Support
Conduct research to support marketing and business development, including:
Ideal Client Profile (ICP) research
Prospect research
Lead list building
Market research
Outreach preparation
Support lead generation campaigns and compile findings into clear, organized reports.
You may also assist with:
Minor website updates
Account setup
Digital platform administration
Documentation & Organization
Maintain organized systems across:
Google Drive
Google Docs
Google Sheets
Shared files
Marketing assets
CRM records
Program documentation
Ensure information is easy to find, current, and accurately maintained.
What Makes You a Strong Fit
You:
Are exceptionally organized and reliable with follow-through
Enjoy execution more than high-level strategy
Can manage marketing and administrative priorities simultaneously
Notice small errors before they become larger problems
Are comfortable supporting founders or entrepreneurial leaders
Can independently move work forward without constant supervision
Communicate clearly and professionally
Learn digital tools quickly
Take ownership of tasks through completion
Thrive in fast-moving environments where priorities can change
Required Experience & Skills
Proven experience in:
Marketing coordination
Executive assistance
Digital operations support
Or a closely related role
Strong hands-on experience with Google Workspace, including:
Google Docs
Google Sheets
Google Drive
Google Calendar
Experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform
Proficiency with Canva
Experience with video editing tools such as:
Veed
OpusClip
Similar short-form video tools
Strong understanding of:
LinkedIn
Facebook
Instagram
Strong written English communication skills
Strong calendar, task, and workflow management ability
Excellent attention to detail
Ability to manage multiple priorities simultaneously
Self-motivated and comfortable working independently
Ability to consistently work U.S. Pacific Time (PST) business hours
Nice to Have
Experience supporting:
Founders
Coaches
Entrepreneurs
Small business leadership
Experience managing online programs or memberships
Lead generation and prospect research experience
Experience creating email automation workflows
Community management experience
Experience with digital advertising support
Basic website editing experience
Tools & Platforms
GoHighLevel (GHL)
Google Workspace
Google Sheets
Google Drive
Google Calendar
Canva
Veed
OpusClip
LinkedIn
Facebook
Instagram
Email marketing and automation platforms
What a Typical Day Looks Like
You might:
Review leadership priorities, inboxes, and calendars
Update project and task trackers
Create and schedule social media content
Respond to comments, DMs, and community activity
Edit a short-form video or create graphics in Canva
Build or update a GoHighLevel email workflow
Follow up with prospects or program participants
Update CRM records and pipeline stages
Organize program materials and digital assets
Research prospects and build lead lists
Handle minor website or platform updates
Flag overdue tasks or workflow gaps to leadership
In short: You keep marketing, content, CRM, programs, and executive support workflows organized and moving forward consistently.
Key Metrics for Success
Consistent and timely social media publishing
Clean and accurate CRM records
Reliable GoHighLevel and email workflows
Zero missed prospect or participant follow-ups
Strong community responsiveness and engagement
Well-organized program materials and digital assets
Accurate project and task tracking
Timely completion of executive support priorities
Strong leadership confidence in execution and reliability
Why This Role Stands Out
High ownership across marketing and operations
Direct exposure to entrepreneurial leadership
Hands-on experience across:
Social media
GoHighLevel
Content
CRM
Email marketing
Executive operations
Opportunity to work across multiple areas rather than one narrow marketing function
Fully remote environment
Clear growth opportunities into:
Marketing Operations Manager
Senior Marketing Specialist
Digital Marketing Manager
Operations Manager
Interview Process
Initial Screening Call
Spark Hire Intro Video
Marketing & Systems-Focused Interview
Practical Task – Content or Workflow Exercise
Final Interview
Internal Review & Approval
Offer & Onboarding
Apply Now
If you:
Are highly organized and execution-focused
Have experience with GoHighLevel and digital marketing
Can manage social media, content, CRM, and administrative workflows
Enjoy supporting founders or entrepreneurial teams
Have exceptional attention to detail and follow-through
Can reliably work PST business hours
This is a strong opportunity to take ownership of marketing execution, digital operations, content coordination, and executive support in a fast-moving remote environment.
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