Business Address: Mississauga, Ontario, Canada
About the Company
The client helps businesses simplify growth, strengthen leadership, improve execution, and create sustainable results through its proprietary 3S Scaling Method™ (Simplify, Systemize, Sustain).
As the business enters an exciting growth and rebranding phase, the company is looking for an experienced Virtual Assistant who can become an extension of the brand by supporting marketing initiatives, presentation development, lead follow-up, and relationship management.
This role is ideal for someone who enjoys working in a fast-paced consulting environment and can combine creativity, communication, and organization.
Position Overview
We are seeking a proactive, highly organized, and creative Executive Virtual Assistant who can support both the marketing and business development functions of the business.
The successful candidate will be responsible for creating professional presentations, managing social media content, following up with prospective clients and speaking opportunities, maintaining lead communications, and assisting with CRM activities.
The ideal candidate is someone who requires minimal supervision, communicates exceptionally well, and can confidently represent the brand when interacting with clients and partners.
Key Responsibilities
Presentation Design
Design professional keynote and workshop presentations using Canva
Create visually engaging presentation decks based on content and ideas provided by the client
Apply strong presentation design principles
Ensure presentations are concise, visually appealing, and aligned with the company’s branding
Handle last-minute presentation requests efficiently
Maintain consistency with company brand colors and visual identity
Social Media Management
Manage the company’s online presence, primarily on:
LinkedIn (Primary Platform)
Facebook
Instagram
Responsibilities include:
Create branded graphics and social media assets
Design Canva graphics
Develop posts based on the client’s messaging
Assist in building 90-day content campaigns
Draft captions
Schedule content (when required)
Maintain brand consistency
Submit content for client approval before publishing
Posting Schedule:
LinkedIn – Once per week
Facebook – Twice per week
Instagram – Twice per week
Content Development
Initially:
Work closely with the client to transform ideas into polished content
Long-term:
Take ownership of content creation after understanding the brand voice
Repurpose existing coaching content into social media posts
Develop engaging visual content that reflects the AllStrive Results brand
Lead Follow-up & Relationship Management
Support ongoing outreach efforts by:
Following up with leads generated through marketing campaigns
Following up with speaking bureaus
Contacting organizations regarding keynote speaking opportunities
Maintaining communication with prospects throughout the sales funnel
Personalizing follow-up emails
Making professional follow-up phone calls when appropriate
Building relationships rather than conducting hard sales
CRM Support
Monitor CRM activity
Update lead records
Track prospect interactions
Assist with email campaigns
Personalize automated CRM communications when needed
Help maintain accurate client information
Note: The client is currently implementing a custom-built CRM.
Administrative Support
Maintain prospect tracking spreadsheets
Research organizations and industries
Prepare contact lists
Assist with weekly reporting
Organize business information
Weekly Reporting
Prepare a concise progress presentation covering:
Accomplishments from the previous week
Progress toward business goals
Upcoming priorities
Current challenges requiring support
Marketing updates
Outreach progress
The client expects the VA to confidently present these updates during weekly Zoom meetings.
Required Skills
Communication
Excellent written English
Excellent spoken English
Clear, professional phone etiquette
Confident presenting ideas
Comfortable representing the company professionally
Marketing
Social media management
Canva design
Branding
Content creation
Copywriting
Presentation development
Administrative
CRM management
Email management
Spreadsheet management
Organization
Research
Technical Skills
Required:
Canva (Advanced)
Microsoft Excel
Microsoft Office
Google Workspace
Zoom
LinkedIn
Preferred:
Experience with CRM systems
Basic video editing (Reels/Short-form videos)
Social media scheduling tools
Preferred Experience
Candidates with experience supporting:
Executive coaches
Business consultants
Leadership consultants
Professional speakers
Keynote speakers
Trainers
Coaching businesses
Consulting firms
will be highly preferred.
Preferred Personality
Mike emphasized that personality and professionalism are just as important as technical skills.
The ideal candidate should be:
Exceptional communicator
Highly professional
Creative
Trustworthy
High integrity
Organized
Detail-oriented
Confident
Self-starter
Resourceful
Reliable
Able to work independently
Comfortable making decisions
Strong presenter
Brand-conscious
Relationship-focused
Work Schedule
Minimum of 10 hours per week
Flexible working hours
Must be available for scheduled weekly Zoom meetings during Eastern Time (Canada)
Ability to overlap with the client’s working hours when required
Success in This Role
The ideal VA will:
Require minimal revisions to presentations and social media assets.
Confidently represent the AllStrive Results brand in written and verbal communication.
Help move prospects through the sales funnel with consistent, professional follow-up.
Take ownership of marketing execution while collaborating closely with the client during the company’s rebranding and growth phase.
Important Client Notes & Preferences
Top Priorities
Outstanding verbal and written English communication.
Strong Canva skills with experience creating executive-level presentations.
Ability to manage both marketing and follow-up responsibilities in a single role.
Comfortable making professional follow-up calls to organizations in Canada and the United States.
Experience supporting coaches, consultants, or professional speakers is highly preferred.
Able to represent the AllStrive Results brand with professionalism, integrity, and confidence.
Branding Preferences
Content should follow established brand guidelines and colors.
Avoid excessive use of AI-generated imagery; designs should feel polished, authentic, and thoughtfully crafted.
Initial content direction will come from Mike, with the expectation that the VA becomes more autonomous over time.
Meeting & Reporting Expectations
Weekly Zoom touchpoints.
The VA should present updates in a concise, structured format covering accomplishments, plans, and any roadblocks.
