Work Whisper

🚀 GoHighLevel Marketing Operations Specialist (GoHighLevel + Social Media + Executive Operations)
Full-Time Remote | U.S. Business Hours (PST Required)
💼 About the Role
We’re hiring a highly organized and execution-focused GoHighLevel Marketing Operations Specialist to support marketing execution, executive operations, CRM workflows, content coordination, and community management for a fast-growing entrepreneurial business.
This is not a strategy-only marketing role.
This is a hands-on execution role for someone who:
thrives in fast-moving startup environments,
loves organization and systems,
takes ownership of follow-through,
and can manage multiple operational and marketing workflows without things slipping through the cracks.
You’ll play a critical role in keeping:
marketing campaigns,
social content,
CRM systems,
onboarding,
communication,
and operational workflows
running smoothly every day.
🔥 What You’ll OwnExecutive & Operational Coordination
Manage scheduling, calendar coordination, and administrative workflows
Organize operational tracking sheets and internal systems
Support leadership with communication and day-to-day execution
Maintain structured documentation, files, and process organization
Identify workflow gaps and proactively improve operational efficiency
Social Media & Marketing Execution
Create, schedule, and publish content across:
LinkedIn
Facebook
Instagram
online communities
Manage:
comments
direct messages
community engagement
social interactions
Track engagement metrics and maintain reporting dashboards
Support advertising campaign setup and promotional launches
GoHighLevel CRM & Email Marketing
Build and manage workflows inside GoHighLevel
Create:
automations
nurture sequences
email campaigns
follow-up systems
Maintain clean CRM records and accurate pipeline management
Ensure all lead and participant communication happens on time
Content & Program Support
Edit short-form videos and marketing clips using:
Veed
OpusClips
Canva
similar tools
Format:
guides
workbooks
scripts
cheat sheets
digital resources
Ensure branding consistency across all materials and channels
Community & Membership Administration
Support participant onboarding and communication
Organize and maintain digital program materials
Track member progress and updates
Troubleshoot minor platform or account issues
Ensure a smooth participant experience throughout programs
Research & Lead Generation
Research Ideal Client Profiles (ICPs)
Build prospect lists and outreach databases
Support lead generation campaigns and outreach execution
Compile reports and research findings for leadership
Administrative & Communication Support
Maintain organized inbox management and communication systems
Prioritize urgent requests and ensure follow-through
Keep shared files, folders, and workflows clean and accessible
Support overall business operations and execution
✅ Must-Have Experience & Skills
Experience in:
Executive Assistant
Marketing Coordinator
Operations Support
Virtual Assistant
Marketing Operations roles
Experience supporting:
founders
coaches
startups
entrepreneurial businesses
Strong experience with:
GoHighLevel
CRM systems
marketing automations
High proficiency in:
Google Workspace
Google Sheets
Google Calendar
Google Drive
Experience with:
Canva
Veed
OpusClips
short-form editing tools
Strong understanding of:
LinkedIn
Facebook
Instagram
online community management
Strong written English communication skills
Excellent multitasking and organizational abilities
Ability to work independently with minimal supervision
⭐ Nice-to-Have Experience
Experience inside:
coaching businesses
agencies
creator businesses
membership communities
Familiarity with:
paid ads
landing pages
funnels
email marketing strategy
Experience using:
Slack
Notion
Airtable
ClickUp
HubSpot
🧠 What Makes You a Strong Fit
You are execution-oriented and highly reliable
You naturally create structure and organization
You communicate clearly and professionally
You thrive in startup environments where priorities move quickly
You take ownership instead of waiting for instructions
You are detail-oriented and proactive
You enjoy balancing operations, marketing, and coordination work
📅 What a Typical Day Looks Like
Schedule and publish social media content
Manage GoHighLevel workflows and email campaigns
Respond to DMs and participant inquiries
Coordinate operational and administrative tasks
Update CRM pipelines and contact records
Edit short-form marketing content
Support onboarding and membership communication
Conduct lead research and organize outreach data
Ensure leadership stays organized and operationally supported
In short:
You are the operational backbone behind marketing execution, CRM systems, communication, and day-to-day coordination.
📊 Key Metrics for Success (KPIs)
Consistent and timely social media publishing
Clean and organized CRM/workflow management
High engagement and responsive communication
Zero missed follow-ups or participant gaps
Well-maintained program materials and systems
Strong operational reliability and execution quality
🌟 Why This Role Stands Out
Work directly with entrepreneurial leadership
High ownership and visibility across the business
Blend of:
marketing
operations
executive support
content coordination
Exposure to modern marketing automation systems
Opportunity to improve and optimize workflows
Remote flexibility in a fast-growing environment
🧪 Interview Process
Initial Screening Call
Marketing & Systems-Focused Interview
Practical Task (Content or Workflow Exercise)
Final Interview
Internal Review & Approval
Offer & Onboarding
👉 Apply Now
If you:
love organization and execution,
enjoy supporting fast-moving businesses,
are comfortable inside GoHighLevel and marketing systems,
and thrive balancing operations + content + communication,
this role is a strong fit for you.