Work Whisper

Executive Marketing Coordinator – GoHighLevel, Executive Support & Marketing Operations | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica
About the Role
At Pavago, one of our clients is hiring an Executive Marketing Coordinator to support a fast-growing entrepreneurial business across executive support, marketing operations, GoHighLevel CRM, social media, content coordination, and lead management.
This is not a passive assistant role.
You’ll work directly with leadership and take hands-on responsibility for keeping marketing and operational execution moving, including:
Executive scheduling and coordination
GoHighLevel workflows and CRM management
Social media publishing and engagement
Email marketing and lead follow-up
Content creation and short-form video
Lead generation and research
Day-to-day operational support
If you’re highly organized, proactive, tech-savvy, and comfortable wearing multiple hats in a fast-moving environment, this role is a strong fit.
What You’ll OwnExecutive & Operational Support
Manage calendars, scheduling, and executive coordination
Support day-to-day operational workflows and project tracking
Manage inboxes and prioritize time-sensitive communication
Maintain organized files, SOPs, trackers, and internal documentation
Track outstanding tasks and follow-ups through completion
Identify operational gaps and help improve workflows
Ensure priorities stay organized and nothing falls through the cracks
Social Media & Content Execution
Create, schedule, and publish content across:
LinkedIn
Facebook
Instagram
Online communities
You’ll also:
Manage comments, DMs, and community engagement
Maintain consistent audience communication
Track content performance and engagement
Repurpose existing content into short-form assets
Support promotions, campaigns, and content launches
Maintain consistent brand presentation across channels
GoHighLevel CRM & Marketing Automation
Build and manage workflows inside GoHighLevel (GHL), including:
Marketing automations
Follow-up sequences
Email campaigns
Lead nurturing workflows
Pipeline management
You’ll also:
Maintain clean and accurate CRM records
Organize leads and pipeline stages
Track prospect and client communication
Ensure follow-ups happen consistently and on time
Help improve CRM workflows as the business scales
Video Editing & Creative Support
Create and edit:
Short-form social videos
Marketing clips
Promotional assets
Branded graphics
Use tools such as:
Canva
Veed
OpusClips
Similar short-form editing platforms
Maintain consistent branding and organize creative assets for easy reuse.
Research & Lead Generation
Research Ideal Client Profiles (ICPs)
Identify relevant prospects and target accounts
Build prospect lists and lead databases
Organize research in Google Sheets and CRM systems
Support outbound outreach and marketing initiatives
Maintain accurate, usable lead data
Website & Technical Coordination
Support light website and landing page updates
Assist with advertising campaign setup
Support basic technical integrations and platform coordination
Troubleshoot minor workflow or account issues
Coordinate across marketing and operational tools to keep systems running smoothly
Client & Business Communication
Maintain professional written communication with prospects, clients, and internal stakeholders
Support client or program onboarding coordination
Follow up on outstanding requests
Keep communication organized across email and other platforms
Ensure leadership has visibility into important updates and priorities
Requirements – Must HaveRelevant Experience
Experience in one or more of the following:
Executive Assistant
Marketing Coordinator
Marketing Operations
Operations Support
Virtual Assistant
Digital Operations
Experience supporting founders, coaches, startups, or entrepreneurial businesses is strongly preferred.
GoHighLevel & Marketing Systems
Hands-on experience with:
GoHighLevel (GHL)
CRM systems
Marketing automation
Email workflows
Lead and pipeline management
Content & Social Media
Experience with:
LinkedIn
Facebook
Instagram
Social media publishing and engagement
Comfortable using:
Canva
Veed
OpusClips
Similar short-form content tools
Operations & Communication
Strong proficiency with:
Google Workspace
Google Sheets
Google Calendar
Google Drive
You should also have:
Excellent written English communication
Strong organizational and multitasking skills
Excellent attention to detail
Strong follow-through
Ability to work independently with minimal supervision
Ability to manage multiple priorities simultaneously
Availability during PST business hours
Nice to Have
Experience with coaching, agency, creator, or consulting businesses
Email marketing experience
Landing page or funnel experience
Paid advertising coordination
Community management
Lead generation and prospect research
Experience with:
Slack
Notion
Airtable
ClickUp
HubSpot
What Makes You a Strong Fit
You:
Are highly proactive and execution-oriented
Naturally bring structure to fast-moving environments
Take ownership without waiting for constant instructions
Communicate clearly and professionally
Move quickly without sacrificing accuracy
Follow through consistently
Enjoy balancing marketing, executive support, and operations
Are comfortable learning and working across multiple digital tools
Notice when something is about to fall through the cracks — and fix it
What a Typical Day Looks Like
You may:
Manage leadership calendars, inboxes, and priorities
Schedule and publish social media content
Respond to DMs and community interactions
Build or update GoHighLevel workflows
Manage email campaigns and follow-up sequences
Edit short-form videos and create Canva assets
Update CRM pipelines and prospect records
Research prospects and build lead lists
Support client or program onboarding
Make minor website or landing page updates
Coordinate outstanding operational tasks
Follow up to ensure deadlines and priorities are completed
In short: you are the operational engine behind executive coordination, marketing execution, CRM workflows, communication, and organization.
Key Metrics for Success
Consistent and timely content publishing
Clean and accurate CRM management
Reliable GoHighLevel workflows and automations
Zero missed lead follow-ups or communication gaps
Strong responsiveness across communication channels
Organized operational systems and digital assets
Timely completion of executive and marketing priorities
Leadership confidence in your execution and reliability
Why This Role Stands Out
Work directly with entrepreneurial leadership
High ownership and visibility across the business
Blend of marketing + operations + executive support
Hands-on experience with GoHighLevel and marketing automation
Opportunity to improve systems and processes
Exposure to content, CRM, lead generation, and digital operations
Fully remote environment
Growth opportunities into:
Marketing Operations Manager
Executive Operations
CRM / Automation Manager
Operations Manager
Senior Marketing Coordinator
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task / Coordination Exercise
Client Interview
Offer & Background Verification
Apply Now
If you:
Love organization and execution
Enjoy supporting founders and entrepreneurial teams
Have hands-on experience with GoHighLevel and marketing systems
Can balance marketing, operations, content, and executive support
Thrive in fast-moving environments
Can consistently work PST business hours
We’d love to hear from you.
Apply today and help keep marketing, communication, CRM workflows, and executive operations running smoothly.
Important: Spark Hire Video Interview
As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.
This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, executive support, marketing operations, social media, CRM workflows, content creation, and operational coordination.
Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.
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