Work Whisper

🚀 Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)
Full-Time Remote | U.S. Business Hours (PST Required)
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
💼 About This Opportunity
We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.
This is not a passive assistant role.
You’ll be deeply involved in:
marketing execution,
social media coordination,
CRM management,
content operations,
lead follow-up,
and day-to-day operational support.
If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.
🔥 What You’ll OwnExecutive & Operational Support
Manage calendars, scheduling, and executive coordination
Support day-to-day operational workflows and project tracking
Handle inbox management and prioritize urgent communication
Maintain organized files, SOPs, and internal documentation
Ensure nothing falls through the cracks across ongoing projects
Social Media & Content Execution
Create, schedule, and publish content across:
LinkedIn
Facebook
Instagram
online communities
Manage:
comments
DMs
community engagement
audience interaction
Track engagement performance and content consistency
Help repurpose content into short-form assets and promotional materials
GoHighLevel CRM & Marketing Automation
Build and manage workflows inside GoHighLevel
Set up:
automations
follow-up sequences
email campaigns
lead nurturing systems
Maintain CRM hygiene and organized pipeline tracking
Ensure all lead communication and follow-ups happen on time
Video Editing & Creative Support
Edit short-form videos for:
social media
marketing campaigns
community engagement
Create graphics and branded assets using:
Canva
Veed
OpusClips
similar tools
Maintain consistent visual branding across platforms
Research & Lead Generation Support
Conduct research to build:
Ideal Client Profiles (ICPs)
prospect lists
lead databases
Organize findings into structured spreadsheets and CRM systems
Support outreach and marketing initiatives with clean data
Website & Technical Coordination
Support light website updates and landing page changes
Assist with:
advertising campaign setup
technical integrations
platform troubleshooting
Coordinate across tools and systems to keep operations running smoothly
✅ Required Experience & Skills
Experience in:
Executive Assistant
Marketing Coordinator
Operations Support
Virtual Assistant
Digital Operations roles
Experience supporting:
founders
coaches
startups
entrepreneurial businesses
Strong proficiency with:
Google Workspace
Google Calendar
Google Drive
Google Sheets
Hands-on experience with:
GoHighLevel
CRM systems
marketing automations
Experience with:
Canva
Veed
OpusClips
short-form content tools
Strong understanding of:
LinkedIn
Facebook
Instagram management
Excellent written English communication skills
Highly organized with strong multitasking abilities
Ability to work independently with minimal supervision
⭐ Nice-to-Have Experience
Experience inside:
coaching businesses
agencies
creator businesses
consulting companies
Familiarity with:
email marketing
landing pages
paid ads support
community management
Experience using:
Slack
Notion
Airtable
ClickUp
HubSpot
🧠 What Makes You a Great Fit
You’re highly proactive and execution-oriented
You naturally create structure and organization
You communicate clearly and professionally
You move quickly without sacrificing detail
You enjoy fast-paced startup environments
You take ownership and follow through consistently
You’re comfortable balancing marketing, admin, and operational tasks
📅 What a Typical Day Looks Like
Manage calendars, inboxes, and operational priorities
Schedule and publish social media content
Respond to DMs and community engagement
Build and optimize GoHighLevel workflows
Edit short-form content and create marketing assets
Update CRM pipelines and track leads
Support client or program onboarding coordination
Conduct lead generation and market research
Assist leadership with operational execution and project coordination
In short:
You are the operational engine behind marketing execution, communication, and organization.
📊 Key Success Metrics (KPIs)
Consistent and timely content publishing
Organized and accurate CRM management
Zero missed lead follow-ups or communication gaps
High responsiveness and engagement across platforms
Well-maintained operational systems and digital assets
Strong execution across multiple moving priorities
🌟 Why This Role Stands Out
Work directly with entrepreneurial leadership
High ownership and visibility across the business
Blend of:
marketing
operations
executive support
content coordination
Opportunity to improve systems and processes
Remote flexibility with strong growth potential
Exposure to modern marketing and automation tools
🧪 Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task / Coordination Exercise
Client Interview
Offer & Background Verification
👉 Apply Now
If you:
love operations and execution,
enjoy supporting founders,
thrive in startup environments,
and can balance marketing + organization + communication,
this role is a strong fit for you.