Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets
Key responsibilities include:
Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
Track project tickets/requests and daily tasks, following up to completion
Maintain task management systems and monitor deadlines
Coordinate follow-ups with internal team members, vendors, and clients
Keep project communications organized and up to date
Support management with scheduling, reminders, and general administrative assistance
Ensure tasks are completed on time and properly documented
3+ years of experience as CEO executive assistant with responsibility for task and email management
Strong written and spoken English at a C1 Level without using AI with USA accent
Dispatching coordination skills
Ability to work in fast-paced environment task management
Smart and solutions oriented with independent thinking skills
Professional experience communicating externally with clients or vendors
Reporting and consolidating data to provide CEO with actionable insights
Comfortable using email systems and task or project management tools in a professional setting
Ability to provide a brief voice note introducing yourself in English
Available to work during Eastern Time (ET) business hours
Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)
Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise.(You can use https://www.loom.com/looms to record and share the link).
Preferred Qualifications:
Familiarity with CRMs or ticketing systems
Experience supporting teams in architecture, construction, or engineering environments
Competitive salary.
Opportunity to work on diverse and exciting projects.
Supportive and collaborative work environment.
Weekly payments.
Weekly Incentives based on performance
Weekends off.